How to Use Microsoft Outlook

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Microsoft Outlook is an email client bundled with Microsoft Office for Windows-based computers. The latest versions of Outlook allow you to send, reply, and forward emails, add file attachments, make appointments, and much more.

Method 1 of 10:

Creating a New Outlook Account

Step 1 Launch Outlook and click “Next” when prompted to configure an email account.

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Step 2 Select “Yes” to confirm you want to create a new Outlook account, then click “Next.

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\n"> Select “Yes” to confirm you want to create a new Outlook account, then click “Next.” Advertisement

Step 3 Enter your name and preferred email address.

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\n"> Enter your name and preferred email address.

Step 4 Type a password for your email account, then click “Next.

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Type a password for your email account, then click “Next.” Outlook will take a few moments to create and configure your email account.

Step 5 Click on “Finish.

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\n"> Click on “Finish.” Your new Outlook account is now created. [1] X Research source Advertisement Method 2 of 10:

Adding an Outlook Account

Step 1 Click on “File” and select “Info.

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\n"> Click on “File” and select “Info.”

Step 2 Click on “Add Account” under the Account Information section.

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\n"> Click on “Add Account” under the Account Information section.

Step 3 Enter your name and preferred email address.

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\n"> Enter your name and preferred email address.

Step 4 Type a password for your email account, then click “Next.

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Type a password for your email account, then click “Next.” Outlook will take a few moments to create and configure your email account.

Step 5 Click on “Finish.

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\n"> Click on “Finish.” Your additional Outlook account is now created. Advertisement Method 3 of 10:

Creating an Email

Step 1 Click on the “Home” tab at the top of Outlook.

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\n"> Click on the “Home” tab at the top of Outlook.

Step 2 Click on “New Email.

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Step 3 Type the subject or title of your message into the “Subject” field.

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\n"> Type the subject or title of your message into the “Subject” field.

Step 4 <a href=Type the recipient’s email address into the “To” box." width="460" height="348" />

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Type the recipient’s email address into the “To” box. If sending to multiple recipients, separate each recipient’s name with a semicolon.

Step 5 Type your message into <a href=the body of the email, then click “Send." width="460" height="348" />

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Type your message into the body of the email, then click “Send.” Your email has now been sent to the recipient. [2] X Research source

Advertisement Method 4 of 10:

Replying and Forwarding

Step 1 Open the email to which you want to reply or forward.

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\n"> Open the email to which you want to reply or forward.

Step 2 Click on the “Home” tab and select “Reply,” “Reply All,” or “Forward.

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Click on the “Home” tab and select “Reply,” “Reply All,” or “Forward.” Selecting “Reply” allows you to reply to just the sender, whereas “Reply All” sends a reply to all parties copied on the email. The “Forward” option allows you to forward the entire contents of the email to one or more recipients.

Step 3 Type your message into <a href=the body of the email." width="460" height="348" />

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\n"> Type your message into the body of the email.

Step 4 Confirm that the email’s “To” field contains the names of intended recipients.

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\n"> Confirm that the email’s “To” field contains the names of intended recipients.

Step 5 Click on “Send.

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\n"> Click on “Send.” The email has now been sent or forwarded to the recipient. [3] X Research source Advertisement Method 5 of 10:

Adding an Attachment

Step 1 Open the email message to which you want to add an attachment.

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\n"> Open the email message to which you want to add an attachment.

Step 2 Click on the “Message” tab and select “Attach File.

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\n"> Click on the “Message” tab and select “Attach File.” File Explorer will open and display on-screen.

Step 3 Navigate to and select the file you want attached to the email.

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Navigate to and select the file you want attached to the email. You can attach file types of any kind, including photos, videos, spreadsheets, and more.

Step 4 Click on “Insert” after selecting the file.

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Click on “Insert” after selecting the file. The file will now be attached to your email message. [4] X Research source

Advertisement Method 6 of 10:

Adding an Email Signature

Step 1 Click on the “Message” tab and select “Signature.

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\n"> Click on the “Message” tab and select “Signature.”

Step 2 Select “Signatures,” then select “New.

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\n"> Select “Signatures,” then select “New.”

Step 3 Type a name for your signature, then click “OK.

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\n"> Type a name for your signature, then click “OK.”

Step 4 Type the message you want included with <a href=your signature into the “Edit signature” box." width="460" height="348" />

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Type the message you want included with your signature into the “Edit signature” box. For example, type your name, title, and company.

Step 5 Click “OK,” then click on “Choose default signature.

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\n"> Click “OK,” then click on “Choose default signature.”

Step 6 Select your email account, then select the signature you just created.

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Select your email account, then select the signature you just created. Going forward, your signature will be added to all outgoing emails. [5] X Research source

Advertisement Method 7 of 10:

Scheduling Calendar Appointments

Step 1 Click on the “Home” tab and select “New Appointment.

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Click on the “Home” tab and select “New Appointment.” Alternately, press CTRL + Shift + A on your keyboard, or right-click a time block in your calendar grid and select “New Appointment.”

Step 2 Type a description of your appointment into the “Subject” box.

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\n"> Type a description of your appointment into the “Subject” box.

Step 3 Type the location of your appointment into the “Location” box.

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\n"> Type the location of your appointment into the “Location” box.

Step 4 Enter the start and end times for your appointment, then click “OK.

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Enter the start and end times for your appointment, then click “OK.” Outlook will automatically remind you about your appointment 15 minutes before the appointment’s start time.

Step 5 Click on the “Appointment” tab, then click “Save and close.

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Click on the “Appointment” tab, then click “Save and close.” Your appointment is now saved to Outlook. [6] X Research source

Advertisement Method 8 of 10:

Creating and Adding Contacts

Step 1 Click on the “Home” tab and select “New Contact.

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Click on the “Home” tab and select “New Contact.” Alternately, press CTRL + Shift + C on your keyboard.

Step 2 Enter the contact’s name and any other important information about your contact.

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\n"> Enter the contact’s name and any other important information about your contact.

Step 3 Click on “Save and close.

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Click on “Save and close.” If adding another contact to your list, select “Save and New.” The contact is now added to Outlook.

Advertisement Method 9 of 10:

Creating Notes

Step 1 Click on the “Home” tab and select “New Note.

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Click on the “Home” tab and select “New Note.” Alternately, press CTRL + Shift + N on your keyboard. A blank note will open and display on-screen.

Step 2 Start typing text in the note.

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Start typing text in the note. The note will save automatically and stay open so you can take additional notes or refer to them as you work.

Step 3 Drag and drop the note anywhere on your desktop as desired for easier viewing.

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\n"> Drag and drop the note anywhere on your desktop as desired for easier viewing.

Step 4 Close the note when finished.

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Close the note when finished. All notes are saved to the Notes folder in Outlook by default. [7] X Research source

Advertisement Method 10 of 10:

Printing Items

Step 1 Open the email or item you want printed from Outlook.

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\n"> Open the email or item you want printed from Outlook.

Step 2 Click on “File” and select “Print.

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\n"> Click on “File” and select “Print.”

Step 3 Select your print settings as desired.

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Select your print settings as desired. You can change the font style, heading, or adjust page margins.

Step 4 Click on “Print” again.

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\n"> Click on “Print” again. The email you selected will now be printed. [8] X Research source Advertisement

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